Thursday, August 21, 2014

Writing – A vital skill to success as a student and on the job

Much of this material is from Walter Chen from a recent LinkedIn blog. He focuses on written communication and calls it a vital skill to success in business. 

We do a lot of writing in the AIM program - and within the investments discipline. Students need to understand early that most of their communication will take the form of written reports (both internally and externally. Here is a link to all of the AIM write-ups since the fall of 2005, when the program began.

The ideal manager is often shown delivering a rousing speech that inspires his or her troops to achieve ever greater heights. But the truth is a lot less exciting than that. To highly effective and successful executives, a boring, often-overlooked ability is one of the most vital skills you can have as a manager — the ability to write.

Written communication is often better than verbal communication because it is more consistent - it is more lasting and it raises accountability. Written communication creates lasting consistency across an entire team because a piece of writing is leveragable collateral from which everyone, from marketing to sales to finance, can work and consult.

Accountability spreads as a manager’s written work product — product requirement documents, FAQs, presentations, white papers — holds the manager responsible for what happens when the rest of the team executes on the clearly articulated, unambiguous vision described by the documents.

The distinction between written and verbal communication is stark and in fact is what separates the wheat from the chaff. Good managers want to be held accountable and aren’t looking for ways to weasel out of responsibility. And so, good managers write, while bad managers voice their opinion verbally (maybe through e-mail) and complain about the ‘powers above’.

“There is no way to write a six-page, narratively structured memo and not have clear thinking,” according to Jeff Bezos, Amazon founder. He values writing over talking to such an extreme that in Amazon senior executive meetings, “before any conversation or discussion begins, everyone sits for 30 minutes in total silence, carefully reading six-page printed memos.”

Writing out full sentences enforces clear thinking, but more than that, it’s a compelling method to drive memo authors to write in a narrative structure that reinforces a distinctly Amazon way of thinking—its obsession with the customer. In every memo that could potentially address any issue in the company, the memo author must answer the question: “What’s in it for the customer, the company, and how does the answer to the question enable innovation on behalf of the customer?”

“Reports are more a medium of self-discipline than a way to communicate information,” according to Intel’s  Andy Grove. Like Bezos, Grove finds value in the process of writing. The surprising thing, then, is that reading what’s written isn’t important to Grove. The main point of this self-disciplinary process is to force yourself “to be more precise than [you] might be verbally”, creating “an archive of data” that can “help to validate ad hoc inputs” and to reflect with precision on your thought and approach.

Writing, according to Grove, is a “safety-net” for your thought process that you should always be doing to “catch … anything you may have missed.” Accountability, coherence of thought and planning, and commitment to vision and mission are amazing benefits of what too many consider a ho-hum, even old-fashioned, tool.


1 comment:

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